#MAIL ARCHIVER X KEY GENERATOR ARCHIVE#

If you're running an Exchange hybrid deployment with your mailboxes split between on-premises servers and Exchange Online, you can designate an on-premises mailbox as the journaling mailbox for your Exchange Online and on-premises mailboxes. You can deliver journal reports to an on-premises archiving system or a third-party archiving service. You can't designate an Exchange Online mailbox as a journaling mailbox. You can specify one journaling mailbox to collect messages for all the journal rules configured in the organization, or you can use different journaling mailboxes for different journal rules or sets of journal rules. How you configure the journaling mailbox depends on your organization's policies, regulatory requirements, and legal requirements. The journaling mailbox is used to collect journal reports. For example, the SMTP address cannot be listed as Journaling mailbox The SMTP address specified for the journaling recipient cannot contain a wildcard character. If you don't specify a journaling recipient, all messages sent to or from recipients that match the journal rule scope are journaled. If you specify a distribution group as the journaling recipient, all messages sent to or from members of the distribution group are journaled. Targeting only the specific recipients that need to be journaled also minimizes storage and other costs associated with retention of large amounts of data.Īll messages sent to or from the journaling recipients you specify in a journaling rule are journaled. By targeting specific recipients or groups of recipients, you can easily configure a journaling environment that matches your organization's processes and meets regulatory and legal requirements. These recipients may be subject to regulatory requirements, or they may be involved in legal proceedings where email messages or other communications are collected as evidence. The recipient can be a mailbox, distribution group, mail user, or contact. You can implement targeted journaling rules by specifying the SMTP address of the recipient you want to journal. Accordingly, these messages are not journaled as external. These include messages that may have already been processed by journal rules in the Internal and External scopes.ġIf the sender and recipients are both in accepted domains of the same organization, the messages are not honored as external, even if the x-ms-exchange-crosstenant-authas header in the messages has the value anonymous. All messages: Journal rules with the scope set to journal all messages that pass through your organization regardless of origin or destination.External messages only 1: Journal rules with the scope set to journal external messages sent to recipients or received from senders outside your Exchange organization.Internal messages only: Journal rules with the scope set to journal internal messages sent between the recipients inside your Exchange organization.The following list describes these scopes: You can use a journal rule to journal only internal messages, only external messages, or both. For details, see Journal, Transport, and Inbox rule limits. In Exchange Online, there's a limit to the number of journal rules that you can create. Journaling mailbox: Specifies one or more mailboxes used for collecting journal reports.Journal recipient: Specifies the SMTP address of the recipient you want to journal.Journal rule scope: Defines which messages are journaled by the Journaling agent.The following are key aspects of journal rules: As a more modern compliance solution, they aren't restricted to just email but can also manage today's array of communication and productivity apps, such as Microsoft Teams. You don't have these additional administrative overheads when you use Microsoft 365 retention and other Microsoft Purview compliance solutions that keep the data within your tenant. It will be your responsibility to monitor and follow up on any non-delivery receipts to the journaling mailbox that can occur because of external and dependent services. Journaling is an older feature from Exchange that moves data outside Microsoft 365, so you must take extra precautions to secure it and also resolve any duplication that might result from this solution. Configure journaling to store that data outside Exchange. However, some organizations might need to use a third-party solution that independently stores all email.

#MAIL ARCHIVER X KEY GENERATOR ARCHIVE#

When possible, we recommend that you use Microsoft 365 retention to archive and manage data in-place to meet your compliance requirements. They are no longer available in the new Exchange admin center. Please refer to the Microsoft 365 security center and the Microsoft Purview compliance portal for Exchange security and compliance features.

Mail archiver x key generator